Privacy Policy

1. What Information Do We Collect?

We collect personal information that you voluntarily provide to us when you register for an account, use our services, or otherwise contact us. The categories of information we collect depend on how you interact with MyJobsSearch.

Personal Information

When you create an account and use our services, we may collect:

• Name and email address
• Job titles and target roles
• Work history, including employers, positions held, dates of employment, and descriptions of responsibilities
• Education history, including institutions, degrees, and graduation dates
• Professional certifications and licenses
• Career achievements and accomplishments

Resume Content

We collect and store the content of resumes you upload or create within our platform. This includes:

• Resumes uploaded in various formats or built using our tools
• Cover letters generated through our AI-powered writing features
• Multiple versions and variations of resumes you create for different roles

Job Search Data

As you use our job discovery and tracking features, we collect:

• Job board search URLs you provide for job discovery
• Job listings discovered through our automated search tools
• Application records, including dates, statuses, and notes

Payment Data

Payment processing is handled by our third-party payment processor. We do not store your full credit card number, CVV, or other sensitive payment credentials on our servers. Our payment processor may share with us limited information such as the last four digits of your card number, card brand, billing address, and transaction history for the purpose of managing your subscription.

Social Login Data

If you choose to sign in using a social provider (such as Google) through our authentication provider, we receive profile information from that provider. The specific data received varies depending on the sign-in method you choose and the privacy settings you have configured with that provider, but typically includes your name, email address, and profile picture.

Automatically Collected Information

When you access or use our services, we automatically collect certain technical information, including:

• IP address
• Browser type and version
• Device information and operating system
• Usage logs and timestamps
• Feature usage counts (e.g., number of resumes created, cover letters generated)
• Pages visited and navigation paths within our platform

Scoring Configuration

To power our AI-driven resume optimization and job matching features, we collect your scoring preferences, including target skills, preferred locations, title preferences, industry preferences, and other criteria you configure to tailor your job search experience.

2. How Do We Process Your Information?

We process your personal information for a variety of reasons depending on how you interact with our services. Below is a summary of the purposes for which we use the information we collect or receive:

• Provide and maintain our services: We use your data to deliver the core functionality of MyJobsSearch, including resume storage, optimization tools, and job tracking dashboards.
• Authenticate your identity and manage your account: We process login credentials and account data through our authentication provider to verify your identity and maintain secure access to your account.
• Score and optimize your resumes against job descriptions using AI: We send resume content and job descriptions to our AI providers to generate match scores, keyword analysis, and improvement suggestions.
• Generate tailored cover letters: We use your resume content, job descriptions, and preferences to generate personalized cover letters through our AI providers.
• Discover job listings matching your search criteria: We process job board search URLs you provide through our job discovery service to find relevant job listings.
• Track your job applications: We store and organize your application records, statuses, and related notes to help you manage your job search pipeline.
• Respond to support inquiries: We use your contact information and account details to address your questions, troubleshoot issues, and provide customer support.
• Improve our service, fix bugs, and monitor performance: We analyze technical data and usage patterns to identify issues, optimize performance, and develop new features.
• Detect, prevent, and address security issues and fraud: We monitor for suspicious activity, unauthorized access attempts, and other security threats to protect your account and our platform.
• Analyze usage trends: We use aggregated, anonymized data to understand how our services are used, identify popular features, and make informed product decisions.
• Send service-related communications: We may send you emails about your account, subscription status, feature updates, or important service changes. You can opt out of marketing communications at any time, but transactional communications related to your account and subscription are required.

3. What Legal Bases Do We Rely On?

Depending on your jurisdiction, the legal basis for processing your personal information may vary. We rely on the following legal bases:

Consent

Where you have given us explicit permission to process your personal information for a specific purpose. You may withdraw your consent at any time by contacting us or adjusting your account settings. Withdrawing consent does not affect the lawfulness of processing that occurred before withdrawal.

Contract Performance

Processing that is necessary to provide the services you have requested under our terms of service. This includes creating and managing your account, processing your subscription, storing your resumes, and delivering AI-powered optimization features.

Legitimate Interests

Processing that serves our legitimate business interests, such as improving our services, maintaining security, preventing fraud, and understanding how our platform is used. We carefully balance these interests against your rights and freedoms and will not rely on this basis where your interests override ours.

Legal Obligations

Processing that is necessary to comply with applicable laws, regulations, legal processes, or enforceable governmental requests.

For EU/UK residents: We rely on the legal bases established under the General Data Protection Regulation (GDPR). Where we rely on consent, you have the right to withdraw it at any time. Where we rely on legitimate interests, you have the right to object.

For Canadian residents: We comply with the Personal Information Protection and Electronic Documents Act (PIPEDA) and obtain meaningful consent for the collection, use, and disclosure of your personal information.

4. When and With Whom Do We Share Your Information?

We share your information only with the following categories of service providers that are necessary to operate and deliver our services. We require all third-party service providers to respect the security of your personal data and to treat it in accordance with applicable law.

• Authentication Provider: Login credentials, profile information, and session data are processed by our authentication provider to manage account creation, authentication, and secure session management.
• Payment Processor: Payment details, billing address, and subscription information are shared with our payment processor to process subscription payments, manage billing cycles, and handle refunds. Our payment processor acts as an independent data controller for payment data.
• AI Service Providers: Resume content, job descriptions, and related text are sent to our AI providers for processing when you use features such as resume scoring, optimization suggestions, and cover letter generation. These providers process data according to their own privacy policies and data processing agreements.
• Hosting Provider: All data processed by our platform passes through our hosting provider's infrastructure, which hosts our application and serverless functions.
• Job Discovery Service: Job board search URLs that you provide are processed by our job discovery service to discover and extract job listings matching your search criteria. No resume content or personal profile data is shared with this service.

Business Transfers

In the event of a merger, acquisition, reorganization, bankruptcy, or sale of all or a portion of our assets, your personal information may be transferred as part of that transaction. We will notify you via email and/or a prominent notice on our service of any change in ownership or uses of your personal information, as well as any choices you may have regarding your personal information.

What We Do Not Do

• We do not sell your personal data to any third party.
• We do not share your data for advertising or marketing purposes with third parties.
• We do not share your data with data brokers or similar entities.

5. What Is Our Stance on Third-Party Websites?

Our service may contain links to third-party websites, including job board postings, employer career pages, and other external resources. These links are provided for your convenience and reference only.

We are not responsible for the privacy practices, content, security measures, or data collection policies of any third-party websites. Each third-party website operates under its own privacy policy and terms of service, which may differ significantly from ours.

When you click on a link to a third-party website, you leave our platform and your interactions with that website are governed by that website's own policies. We strongly encourage you to review the privacy policy of every website you visit before providing any personal information.

The inclusion of any link on our platform does not imply endorsement, affiliation, or sponsorship of the linked website or its operator. We have no control over and assume no responsibility for the content, privacy policies, or practices of any third-party sites or services.

6. Do We Use Cookies and Other Tracking Technologies?

We use a minimal set of cookies that are strictly necessary for the operation of our platform. We believe in data minimization and do not deploy unnecessary tracking technologies.

Essential Cookies

Our authentication provider uses cookies to manage your login sessions and maintain secure authentication state. These cookies are essential for the platform to function and cannot be disabled without losing access to your account.

What We Do Not Use

• No marketing or advertising cookies
• No third-party tracking cookies
• No behavioral analytics trackers
• No cross-site tracking pixels or beacons

If we implement analytics or other cookie-based technologies in the future, we will update this privacy policy with appropriate notice and, where required by law, obtain your consent before deploying such technologies.

7. How Do We Handle Your Social Logins?

MyJobsSearch offers the ability to sign in using third-party social provider accounts (such as Google) through our authentication provider. If you choose to register or log in using a social provider, we receive certain profile information from that provider.

The specific information we receive depends on the social provider you use and the privacy settings you have configured with that provider. Typically, we receive your name, email address, and profile picture. Some providers may also share additional information such as your locale or account verification status.

We use the information received from social login providers solely for the purposes of creating your account, authenticating your identity, and populating your profile with basic information so you do not have to enter it manually.

We do not post to your social media accounts, access your social contacts, or request permissions beyond what is necessary for authentication. We recommend reviewing the privacy settings and policies of any social provider you use to sign in to understand what data they share with third-party applications.

If you wish to disconnect a social login, you can do so through your account settings or by contacting support@myjobssearch.com.

8. How Long Do We Keep Your Information?

We retain your personal information only for as long as necessary to fulfill the purposes for which it was collected, including to satisfy any legal, accounting, or reporting requirements.

Active Accounts

Your data is retained for the duration of your active account. This includes your resumes, job search data, application records, scoring configurations, and all other content you create within the platform.

After Account Cancellation

When you cancel your account, your data is retained for 30 days to allow for account recovery in case of accidental cancellation. After this 30-day period, your personal data is permanently deleted from our systems. You may request earlier deletion by contacting support@myjobssearch.com.

Inactive Accounts

If your account shows no login activity for 12 consecutive months, we may send you a reminder email to the address on file. If no action is taken, we may archive your account data. Archived data can be restored by logging in again.

Anonymized and Aggregated Data

Anonymized and aggregated data that can no longer be associated with any individual may be retained indefinitely for analytics, product improvement, and research purposes.

Legal Requirements

Some data may be retained for longer periods if required by applicable law, regulation, or legal process, including tax, accounting, or financial reporting obligations.

9. How Do We Keep Your Information Safe?

We take the security of your personal information seriously and have implemented appropriate technical and organizational measures to protect it from unauthorized access, alteration, disclosure, or destruction.

• Encryption in transit: All data transmitted between your browser and our servers is encrypted using HTTPS/TLS protocols, ensuring your information cannot be intercepted during transmission.
• Encryption at rest: Sensitive data such as user-configured API keys are encrypted at rest using AES-256-GCM, an industry-standard symmetric encryption algorithm, before being stored in our database.
• Row-level data isolation: Your data is strictly separated from other users' data at the database level. Every database query is scoped to your user identity, ensuring no cross-tenant data leakage can occur.
• Password security: Passwords are managed entirely by our authentication provider and are never stored, processed, or accessible by MyJobsSearch directly.
• Regular security reviews: We conduct periodic reviews of our security practices, infrastructure configuration, and access controls to identify and address potential vulnerabilities.
• Principle of least privilege: Access to production systems and data is restricted to authorized personnel and service accounts on a need-to-know basis.

Despite our efforts, no method of electronic transmission or storage is 100% secure. While we strive to use commercially acceptable means to protect your personal information, we cannot guarantee its absolute security. If you become aware of any security breach or unauthorized access to your account, please contact us immediately at support@myjobssearch.com.

10. Do We Collect Information from Minors?

No. MyJobsSearch is intended for users who are 18 years of age or older. We do not knowingly collect, solicit, or receive personal information from anyone under the age of 18.

Our services are designed for job seekers and working professionals, and we do not target or market our services to minors. By creating an account and using our services, you represent and warrant that you are at least 18 years of age.

If we learn that we have collected personal information from a person under 18 years of age, we will take steps to delete that information as promptly as possible. If you are a parent or guardian and believe that your child under 18 has provided personal information to us, please contact us at privacy@myjobssearch.com and we will delete the data from our systems.

In jurisdictions where the age of digital consent is higher than 18, we comply with the applicable local age requirements.

11. What Are Your Privacy Rights?

Depending on your location and applicable data protection laws, you may have certain rights regarding your personal information. We are committed to honoring these rights and making it easy for you to exercise them.

Your Rights May Include

• Right to access: Request a copy of the personal data we hold about you, including information about how it is processed and shared.
• Right to rectification: Request correction of any inaccurate or incomplete personal data we hold about you.
• Right to erasure: Request deletion of your personal data, subject to certain legal exceptions (such as compliance with legal obligations).
• Right to data portability: Receive your personal data in a structured, commonly used, and machine-readable format, and transmit it to another controller.
• Right to object: Object to the processing of your personal data where we rely on legitimate interests as the legal basis.
• Right to restrict processing: Request that we limit the processing of your personal data under certain circumstances.
• Right to withdraw consent: Where processing is based on your consent, you have the right to withdraw that consent at any time without affecting the lawfulness of prior processing.

EU/UK/Switzerland Residents

If you are a resident of the European Union, United Kingdom, or Switzerland, you have additional rights under the General Data Protection Regulation (GDPR) or equivalent legislation. You have the right to lodge a complaint with your local supervisory authority if you believe your data protection rights have been violated.

Canadian Residents

If you are a resident of Canada, you have rights under the Personal Information Protection and Electronic Documents Act (PIPEDA), including the right to access your personal information held by us and to challenge its accuracy and completeness.

How to Exercise Your Rights

• Email privacy@myjobssearch.com with your request.
• Use the data management tools available in your account settings.

Opt-Out of Marketing

You can opt out of marketing communications at any time by clicking the unsubscribe link in any marketing email you receive from us, or by contacting support@myjobssearch.com. Please note that opting out of marketing does not affect transactional communications about your account or subscription.

Account Termination

You can cancel your account at any time through your account settings or by contacting support@myjobssearch.com. Upon cancellation, your data will be handled in accordance with our retention policy.

12. Controls for Do-Not-Track Features

Most web browsers and some mobile operating systems and mobile applications include a Do-Not-Track ("DNT") feature or setting you can activate to signal your preference not to have data about your online browsing activities monitored and collected.

At this time, no uniform technology standard for recognizing and implementing DNT signals has been finalized. As such, we do not currently respond to DNT browser signals or any other mechanism that automatically communicates your choice not to be tracked online.

If a standard for online tracking is adopted in the future that we must follow, we will update this privacy policy and inform you of that practice in a revised version of this notice. In the meantime, as noted in our cookies section, we use only essential cookies required for authentication and do not deploy third-party tracking technologies.

13. Do United States Residents Have Specific Privacy Rights?

California Residents (CCPA/CPRA)

If you are a California resident, the California Consumer Privacy Act (CCPA), as amended by the California Privacy Rights Act (CPRA), provides you with specific rights regarding your personal information. This section describes your CCPA rights and explains how to exercise them.

The following table describes the categories of personal information we collect, as defined by the CCPA:

Your CCPA Rights

As a California resident, you have the following rights under the CCPA/CPRA:

• Right to know: You have the right to request that we disclose what personal information we collect, use, disclose, and sell about you.
• Right to delete: You have the right to request deletion of personal information we have collected from you, subject to certain exceptions.
• Right to non-discrimination: We will not discriminate against you for exercising any of your CCPA rights. We will not deny you services, charge you different prices, or provide a different level of quality for exercising your rights.
• Right to opt-out of sale: You have the right to opt out of the sale of your personal information. However, we do not sell your personal information and have not sold personal information in the preceding 12 months.
• Right to correct: You have the right to request that we correct inaccurate personal information we maintain about you.
• Right to limit use of sensitive personal information: We do not collect or process sensitive personal information as defined by the CPRA.

Verification

To protect your privacy and security, we verify your identity before processing any data subject access request. We will verify your identity using the email address associated with your MyJobsSearch account. If we cannot verify your identity, we may request additional information from you.

California Shine the Light

California Civil Code Section 1798.83 ("Shine the Light") permits California residents to request information regarding the disclosure of personal information to third parties for their direct marketing purposes. We do not share your personal information with third parties for their direct marketing purposes.

14. Do We Make Updates to This Notice?

Yes, we may update this privacy policy from time to time to reflect changes in our practices, technologies, legal requirements, or other factors. The updated version will be indicated by an updated "Last updated" date at the top of this page, and the updated version will be effective as soon as it is accessible.

We will notify you of material changes to this privacy policy by sending an email to the address associated with your account or by displaying a prominent notice within our service prior to the change becoming effective. We encourage you to review this privacy policy periodically to stay informed about how we are protecting your information.

Your continued use of our services after any modifications to this privacy policy constitutes your acceptance of the updated terms. If you do not agree to the revised privacy policy, you should discontinue use of our services and may request deletion of your account and data.

15. How Can You Contact Us?

If you have questions, concerns, or comments about this privacy policy or our data practices, please contact us using the information below:

• Privacy inquiries: privacy@myjobssearch.com
• General support: support@myjobssearch.com
• Mailing address: 32969 Hamilton Ct. E Suite 138D PMB 1056, Farmington Hills, MI 48334, United States

We aim to respond to all privacy-related inquiries within 30 days of receipt. If your request is particularly complex or you have made a number of requests, it may take us longer to respond, but we will notify you of any delays.

If you are not satisfied with our response, you may have the right to lodge a complaint with your local data protection authority, depending on your jurisdiction.

16. How Can You Review, Update, or Delete Your Data?

We believe you should have full control over your personal data. MyJobsSearch provides multiple ways for you to review, update, and delete your information:

Review and Update Your Data

You can review and update most of your personal information directly through your account settings and dashboard. This includes your profile details, resumes, job search preferences, scoring configurations, and application records.

Delete Individual Items

The dashboard provides delete functionality for individual items such as resumes, cover letters, job listings, and application records. Deletions are processed immediately and cannot be undone.

Delete Your Account

You can cancel and delete your account through your account settings or by contacting support@myjobssearch.com. Account deletion will remove all of your personal data in accordance with our retention policy.

Data Subject Access Request

You may submit a formal data subject access request by contacting privacy@myjobssearch.com. We will provide you with a copy of all personal data we hold about you in a structured, commonly used format.

Data Export

To receive an export of your data, contact support@myjobssearch.com. We will provide your data in a machine-readable format suitable for portability to another service.

We will process all data management requests within 30 days of receipt, or within the timeframe required by applicable law, whichever is shorter. For requests that require additional time due to complexity, we will notify you of the expected timeline.